In addition to all the customization already available in the encounter, you can now create your own MACROS.

This can speed up the entry of an Initial & Daily notes exponentially!

Pre-load data into templates & save any series of Macros with as little or as much data as you like. This is the equivalent of pre-filling one or more templates at once. You can select one or more saved Macros & apply them simultaneously.

From any blank or existing Encounter template, pre-fill any set of Encounter fields with data & save them as one or more Macros to be recalled later into your Encounter for any patient.

To use this feature, highlight any field in the template and Right click. Next select Apply/Add/Modify Macros from the context sensitive menu in ECLIPSE. You can assign a name & category to each Macro you create & sort your Macros by both name & category. (Please see blog entry here with regard to using documentation shortcuts.) Your saved Macro will appear in the box above.

To use your Macro in a different patient’s record, From the Encounter – select and launch the appropriate template, highlight any field in the template and Right click, select Apply/Add/Modify Macros, select your preferred Macro and press “Add selected to Encounter” and the data will populate into the template you selected.

*In order to use Macros, you need to have the July 19, 2019 version of ECLIPSE or later. Not on a current subscription? Call ECLIPSE EHR Solutions @ 1-352-488-0081

Remind your patients of their appointments through text messaging directly through ECLIPSE® with no additional cost. You can send individual reminder to one patient or send reminders to all patients scheduled for any given date or date range.

Better compliance with a treatment plan = better results. 

If you do not have a current subscription or need help downloading an update, call 1-352-488-0081 for assistance. 

Directions: How can I send text messages to patients to remind them of an upcoming appointment?

ECLIPSE provides a variety of ways to contact your patients. These feature vary in simplicity based on the options offered by each…

Individual Appointments

  1. Right-click the patient’s appointment within the scheduler.
  2. If the option is available, a check mark will appear next to Send text message.
  3. Selecting this option will display a mini-editor with default text.
  4. Use as-is or change or text.
  5. Press OK to send

Multiple Appointments / Multiple Patients

Basic method: From the scheduler tab…

  1. Within the Appointments tab, select the Print/Export tab.
  2. Select your date and/or time range.
  3. Scheduled appointments is checked by default. *Uncheck this box.
  4. Select Send basic text messages to patients who can receive them in the Other options checklist.
  5. Press Print/Process to all patients who fit the selected criteria.

Advanced method #1 – Appointment Recall Feature…

Set specific advance timing features separately for each appointment as it’s created for a customized reminder date. To ensure this is configured properly, click on File -> Utilities -> Configuration -> System or Workstation. Click on the Appointments tab and set the Recall Defaults.

  • Advance notice in days when setting automatically: Specify the number of days by clicking the drop down arrow.
  • Only set automatically if appointment is x days in the future: Click the drop down arrow and select the number of days.

Routinely (e.g. daily/weekly), access the Appointment Recall report from the Reports menu.

  1. From the Reports menu, select Appointment Recall.
  2. Change the Report objective to Send form letters.
  3. Enter your Recall Date Range.
  4. Under Selected Template, select Use Portal / Email / Text only (in priority order).
  5. Check Send as text message to patient’s cell phone within the Email/text options list.
  6. Enter a subject (e.g.”Your Appointment”) as the Email/text subject.
  7. Press the Browse button to select a previously created form letter (text merge) file template.
  8. Select a provider. If left at 0-0 it will generate for all providers.
  9. Add an related filters.
  10. Select Create/Process to begin the process.

Advanced method #2 – Form Letters

  1. Access the Form Letters / Text Merge report from the Reports menu.
  2. Press the Browse button to select a previously created form letter (text merge) file template.
  3. Select your delivery method – Click the drop-down arrow and select Use selected portal/email/text options only (in priority order)
  4. Check Send as text message to patient’s cell phone within the Portal/Email/Text options checklist.
  5. Enter a subject (e.g.”Your Appointment”) as the Email/Text subject.
  6. Add any related filters.
  7. Select Create Report to begin the process.

As part of today’s fast paced world, we like to share tips, tricks and tutorials on how providers can better utilize their software program.  Today we are taking a few minutes to break down how you can utilize Dragon Speaking Software when creating your treatment note in the Encounter tab of your Eclipse Practice Management Software.  It’s quick, easy and can be customized specifically for you and your practice!

  

Below is great news! For any Money Tree PT & OT providers you no longer need to report the G codes in the billing database. Starting January 1st please stop adding the G codes as charges in your system.
The ONLY time you NEED to still add these codes is if you are doing MIPS reporting. Below is the guidelines for MIPS but most of our Money Tree Providers are NOT required to report for MIPS due to the low volume threshold indicated below. IF you think you may still fall under MIPS and need to report for MIPS, please contact us to discuss this in further detail.
Beginning in January 2019, functional reporting will no longer be required for reimbursement by Medicare. PTs, OTs, and SLPs will not be required to report HCPCS codes G8978-G8999 or G9158-G9186. Also, severity modifiers CH through CN will not be required. The codes are still going to be valid for a little while to allow providers and insurers time to update their billing systems and policies (and thus, avoid claim rejections due to inadvertent non-payable code submission).
If you want, you can continue to report the codes, they just aren’t required for payment. It should be noted that even though they aren’t required for payment, they may be used by MIPS-eligible PTs, OTs, and SLPs for MIPS quality reporting in 2019.

Low Volume Threshold & MIPS Participation

Low volume thresholds for MIPS participation were also revised. Beginning in 2019, if one of the following statements holds true for a MIPS-eligible clinician or group, they will not be required to participate in MIPS:
  • The provider or group did not charge more than $90,000 for covered professional services.
  • The provider or group treated 200 or fewer Part B-enrolled individuals.
  • The provider or group provided 200 or fewer professional services to Part B-enrolled individuals.
Even if you are not required to participate, you can choose to either opt-in to MIPS or voluntarily report. Clinicians and groups have the opportunity to opt in to MIPS if they only meet one or two of the three low-volume thresholds listed above. If you meet all three, then you may NOT opt in but you could still participate voluntarily and obtain feedback about your reporting. Those who voluntarily report quality data will experience no MIPS payment adjustments. Those who decide to opt in for 2019 will experience payment adjustments (positive, neutral or negative) in the 2021 payment year.
In order to opt in or voluntarily report, you MUST log into the Quality Payment Program portal and select the applicable option.